ProEquip's procurement lead used Sourceby's normalized comparison to award faster — without spreadsheets.
ProEquip Systems builds tooling and fixtures for automotive lines. A typical event drew 15–25 quotes — each a PDF or spreadsheet with different assumptions baked in. Building the comparison grid took days, and by the time it existed, half the quotes had been revised by email.
On Sourceby, quotes arrive against the event's standardized fields, so the comparison grid builds itself. ProEquip added weighted scoring — technical fit, commercial, lead time — so the award conversation happens against the same numbers for every supplier.
On a recent fixture package, the team compared 21 quotes and completed the award review in a 14-minute meeting. The grid was already built; the discussion was about trade-offs, not about whether the numbers were trustworthy. Zero spreadsheets were harmed.
Set your scoring weights before quotes arrive — it keeps the criteria honest. And let the grid drive the meeting: the fastest award cycles we see are teams arguing about a shared, current comparison instead of reconciling three private versions of one.
By moving from email and spreadsheet RFQs to structured Sourceby events, Vertex Forge's procurement team scaled supplier reach 40×, normalized response comparison, and shrank award decisions from weeks to days — without adding headcount.
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See how Sourceby fits your sourcing workflow — book a 30-minute walkthrough tailored to your team.
